Posted: Saturday, February 3, 2018 11:52 AM
Job Description SUMMARY Directs all aspects of payroll operations, maintenance of all employee records for payroll, and manages the Human Resources Information System (HRIS) for Keeneland and its subsidiaries. This position requires a comprehensive knowledge of federal, state and local payroll laws and regulations; company benefits structures; and HRIS needs, functions, and configurations. ESSENTIAL DUTIES AND RESPONSIBILITIES * Oversees and verifies six payrolls for Keeneland and its subsidiaries. Ensures accuracy and timeliness. * Responsible for generating and verifying all employee W-2’s at year-end. * Determines payroll processing guidelines, policies, and procedures and conducts training for payroll supervisors. * Supervises Payroll Administrator and any other payroll staff. Ensures job results by counseling, monitoring and holding accountability. * Prepares annual payroll budget worksheets for Keeneland and assists as necessary with the subsidiaries’ budgets. * Contributes to team effort by working side by side with Human Resources, streamlining work flows, using our system as efficiently as possible and remaining open-minded to new ideas. * Produces ad hoc reporting upon request to enable department managers to monitor payroll and maintain labor budgets. * Manages new hire import process, employee record maintenance and time clock enrollment. Oversees changes affecting net wages such as pay rates, exemptions and other deductions. * Maintains current knowledge of applicable state and federal wage and hour laws. Manages computer files for federal and state tax tables, city and unemployment tax rates, social security and 401k maximums, etc. * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Prepares weekly, monthly, quarterly and year-end reports including but not limited to gross payroll, hours worked, vacation accrual, tax deductions, and W-2s. * Performs various journal entries to correct payroll for Keeneland’s seasonal allocations and assists co-workers in the Finance department with balance sheet account reconciliation. * Prepares and submits pay requests to Accounts Payable for auctioneers, bid spotters and announcers according to individual contract details. * Provides necessary information and documentation for all audits related to employees, payroll and/or benefits (ie 401k, pension, annual company audit, wage and hour). * Manages and oversees Keeneland’s HRIS to meet company needs and objectives. Researches, evaluates and tests the necessary software needed to achieve the goals of the company. Partners with IT department to test, implement and maintain software updates. * Researches system innovations to determine the most effective and efficient procedures for time and labor reporting and payroll processing. Maintains all changes and modifications to internal HRIS database files and tables. Provides in-house training for related programs functionality. * Prepares governmental reports and surveys as required. Assists finance department in preparation of various reports, surveys, audits and payroll tax returns. Initiates record keeping and retrieval methods in compliance with government regulations. * Performs general office duties such as filing and correspondence. * Other duties may be assigned as needed. QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily and possess a comprehensive understanding of current practices, laws and regulations related to payroll. EDUCATION AND/OR EXPERIENCE: Bachelor’s degree in accounting or finance with minimum ten years related experience. Proficiency with PeopleSoft HRIS, Time & Labor, and Payroll software a plus. LANGUAGE SKILLS: Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures and governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, employees, clients, customers and the public. MATHEMATICAL SKILLS: Ability to manipulate data on spreadsheets and calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. REASONING ABILITY: Ability to prioritize large volumes of work and multitask efficiently. OTHER SKILLS: Advanced computer skills including knowledge of PeopleSoft, Word and Excel. Must possess knowledge of appropriate filing and reporting systems for payroll and human resources. CERTIFICATES, LICENSES, REGISTRATIONS: Kentucky Horse Racing Authority License, Human Resources Certification a plus PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to sit; use hands, fingers, reach with hands and arms; and talk and hear. The employee frequently is required to stand. The employee is occasionally required to walk, stoop, kneel, crouch or climb stairs. Specific vision abilities required by this job include close vision and ability to adjust focus. Occasionally required to lift up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
• Location: Lexington, Lexington-Fayette
• Post ID: 19055272 lexington